Where is it stored and who has access?
Your contact details, enquiry and referral data are stored in my email or manual records and stored in locked filing cabinets, accessed by me only.
How is it used?
I will contact you via phone or email to discuss an initial therapy session. The description of difficulties provided or referral notes will be used as an initial reference point. Should a waiting period be necessary, I will keep you posted of any progress via phone or email.
Please email me
Please note that I may be obliged to refuse these requests in accordance with lawful requirements and the HCPC professional code of conduct: http://www.hcpc-uk.co.uk. Should it transpire that therapy is not required, it is my standard practice to delete all personal data 7 years after the final correspondence.
Your name, gender (or preferred identity), date of birth, GP contact details, next of kin or emergency contact person (if you choose to provide this), relationships & progeny, occupation, address, telephone/SMS number, email address, therapy history, medical conditions, prescribed medication, difficulties, session summary. You will be asked to sign a consent form to give me permission to store and process this data.
Where is it stored and who has access? All therapy sessions are treated with the strictest of confidence and adhere to GDPR regulations. Personal details, written assessment notes, therapy session notes and symptom measures (if applicable) are collected on manual paper files and stored in locked filing cabinets, accessed by me only. Typed assessment notes and therapy session notes will be stored in secure encrypted online system (dropbox). I may discuss your sessions with my clinical supervisor in line with the professional code of conduct (HCPC), however you will only be referred to by your first name.
Your name, email address and phone number are stored on my phone under password protection. Your phone number and any electronic messages may be stored on my SMS should you agree to be contacted in this way.
Your name, email address and email correspondence will be stored on my email account. Emails may also be accessed via my smartphone or portable computing device. All devices are password protected.
As part of your care I may suggest that I contact external agencies to support the care that I can offer you, such as your GP. I will agree this with you beforehand, on each occasion that any of your information needs to be shared and the information will be sent to them securely.
Your personal data will not be shared with any additional parties with the exception of the below circumstances when I am under legal obligation to provide information to the appropriate agencies (e.g. GP, the police, Social Services etc.):I will aim to discuss such concerns and obligations with you before notifying relevant parties, however this may not always be possible, and I will use clinical judgment to act in the best possible way to minimise possible harm.
How is it used?
Your data will be used by me to carry out professional therapy practices. I will contact you to arrange or reschedule sessions or to arrange payment.
Your rights:
Please email me
Please note that I may be obliged to refuse these requests in accordance with lawful requirements and the HCPC professional code of conduct: http://www.hcpc-uk.co.uk
My standard practice will be to erase your data 7 years after the end of your therapy, or for children, 7 years after the client turns 18 years of age.